Abstract Submissions

If I submit an oral presentation abstract and it is not accepted, would it be eligible to be considered for a poster presentation?

Yes! If your oral presentation abstract is not accepted, it will automatically be considered for a poster presentation. You can choose this option on the oral abstract submission form.

Once I submit the abstract for review, how will I know the status of my submission?

All abstracts will be reviewed on a rolling basis throughout the summer. You will receive notification about your abstract no later than August 31st.

I’ve submitted an abstract but would like to resubmit or modify it. What should I do?

Please do not submit a new abstract. Instead, email us directly at southeastermdphd@gmail.com with your request, and we’ll assist you

How can I cancel my abstract submission?

If you need to withdraw your abstract, please email us at southeastermdphd@gmail.com.

Can I submit more than one abstract?

Yes, multiple submissions are allowed, but each must be submitted separately.

Registration

How do I complete my registration after adding it to the cart?

Once you’ve filled out the registration form, click the cart icon in the bottom right corner. Then, select the “checkout” button to enter your payment information and finalize your registration.

I need to change some details about my registration. How can I modify it?

Please email southeastermdphd@gmail.com with the details you would like to modify.

I need to cancel my registration. How do I do this, and can I get a refund?

To cancel your registration, email southeastermdphd@gmail.com. Cancellations made before the registration deadline (September 6th) are eligible for a refund. After this date, no full or partial refunds will be given.

Can I transfer my registration to someone else if I can no longer attend?

Please contact us at southeastermdphd@gmail.com to discuss possible registration transfers

Are there group discounts for registration?

At this time, group discounts are not available.

Travel Awards

When will travel award recipients be notified?

Applications are reviewed as they are received, but all notifications will be sent out by August 31st, with most awardees notified starting in mid-August.

Who is eligible to apply for travel awards?

Travel awards are available to active undergraduate students who have submitted a poster or oral abstract for SEMSS 2025. Further details are on the Undergraduate Travel Award page.

Meals & Conference Details

What meals are included with my registration fee?

Saturday Boxed Lunch, Saturday Dinner, and Sunday Breakfast

Will there be vegetarian or other dietary options available?

Yes, we will do our best to accommodate dietary restrictions. Please indicate your needs during registration or email us at southeastermdphd@gmail.com with specific requests.

Where is the conference being held?

The conference will be held at the University of Alabama at Birmingham’s Altec/Styslinger Genomic Medicine & Data Sciences building (701 19th St S, Birmingham, AL 35294-0007). Further details and directions will be provided closer to the event.

Is parking available at the venue?

Yes, parking information will be provided closer to the event.