Frequently Asked Questions

Abstract Submissions

  • Yes! If your oral presentation abstract is not accepted, it will automatically be considered for a poster presentation. You can choose this option on the oral abstract submission form.

  • All abstracts will be reviewed on a rolling basis throughout the summer. You will receive notification about your abstract no later than August 31st.

  • Please do not submit a new abstract. Instead, email us directly at southeastermdphd@gmail.com with your request, and we’ll assist you

  • If you need to withdraw your abstract, please email us at southeastermdphd@gmail.com

  • No. If you need to update, change, or modify your abstract submission, please email us at southeasternmdphd@gmail.com.

Registration

  • Once you’ve filled out the registration form, click the cart icon in the bottom right corner. Then, select the “checkout” button to enter your payment information and finalize your registration.

  • Please email southeasternmdphd@gmail.com with the details you would like to modify.

  • To cancel your registration, email southeasternmdphd@gmail.com. Cancellations made before the registration deadline (September 6th) are eligible for a refund. After this date, no full or partial refunds will be given.

  • Please contact us at southeasternmdphd@gmail.com to discuss possible registration transfers.

  • At this time, group discounts are not available.

Travel Awards

  • Applications are reviewed as they are received, but all notifications will be sent out by August 31st. Notifications will be sent out starting in mid-August.

  • Travel awards are available to active undergraduate students who have submitted a poster or oral abstract for SEMSS 2025. Further details are on the Undergraduate Travel Award page.

Meals and Conference Details

  • Your registration includes the Saturday Boxed Lunch, Saturday Dinner, and Sunday Breakfast.

  • Yes, we will do our best to accommodate dietary restrictions. Please indicate your needs during registration or email us at southeasternmdphd@gmail.com with specific requests.

  • The conference will be held at the University of Alabama at Birmingham’s Altec/Styslinger Genomic Medicine & Data Sciences building (701 19th St S, Birmingham, AL 35294-0007).

  • Yes, parking information will be provided closer to the event. Street parking is available around the conference center but is limited.

For any additional questions, feel free to email us at southeastermdphd@gmail.com.

We will continue to update this FAQ as more questions come in. If your question isn’t answered here, don’t hesitate to reach out!