Frequently Asked Questions
Abstract Submissions
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Yes! If your oral presentation abstract is not accepted, it will automatically be considered for a poster presentation. You can choose this option on the oral abstract submission form.
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All abstracts will be reviewed on a rolling basis throughout the summer. You will receive notification about your abstract no later than August 31st.
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Please do not submit a new abstract. Instead, email us directly at southeastermdphd@gmail.com with your request, and we’ll assist you
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If you need to withdraw your abstract, please email us at southeastermdphd@gmail.com
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No. If you need to update, change, or modify your abstract submission, please email us at southeasternmdphd@gmail.com.
Registration
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Once you’ve filled out the registration form, click the cart icon in the bottom right corner. Then, select the “checkout” button to enter your payment information and finalize your registration.
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Please email southeasternmdphd@gmail.com with the details you would like to modify.
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To cancel your registration, email southeasternmdphd@gmail.com. Cancellations made before the registration deadline (September 6th) are eligible for a refund. After this date, no full or partial refunds will be given.
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Please contact us at southeasternmdphd@gmail.com to discuss possible registration transfers.
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At this time, group discounts are not available.
Travel Awards
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Applications are reviewed as they are received, but all notifications will be sent out by August 31st. Notifications will be sent out starting in mid-August.
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Travel awards are available to active undergraduate students who have submitted a poster or oral abstract for SEMSS 2025. Further details are on the Undergraduate Travel Award page.
Meals and Conference Details
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Your registration includes the Saturday Boxed Lunch, Saturday Dinner, and Sunday Breakfast.
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Yes, we will do our best to accommodate dietary restrictions. Please indicate your needs during registration or email us at southeasternmdphd@gmail.com with specific requests.
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The conference will be held at the University of Alabama at Birmingham’s Altec/Styslinger Genomic Medicine & Data Sciences building (701 19th St S, Birmingham, AL 35294-0007).
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Yes, parking information will be provided closer to the event. Street parking is available around the conference center but is limited.